AIML Google Sign-in

1.Purpose and scope

This Privacy Policy is issued by the Australian Institute for Machine Learning (AIML), an institute of Adelaide University, Adelaide, South Australia (“AIML”, “we”, “us”, “our”). It applies to applications operated by AIML that allow you to sign in with your Google account (“our applications”).

This policy describes how our applications access, use, store and disclose the information they receive from Google when you sign in. It is the privacy policy for AIML's Google Sign-in and is the policy referenced on the Google consent screen.

Adelaide University's Privacy Policy governs the University's handling of personal information generally and applies to any matter not addressed here.

2.Information we receive from Google

Our applications use Google Sign-in to verify your identity. They request only the basic sign-in permissions, which Google identifies as openid, email and profile. Through these permissions, Google provides us with:

• your Google account identifier, a unique and stable ID used to recognise your account;
• your email address, and whether Google has verified it;
• your name, comprising given name, family name and display name;
• a link to your Google profile picture.

Our applications do not request access to Google Drive, Gmail, Google Calendar, Contacts, Photos or any other Google service, and do not take any action within your Google account. Authentication is performed by Google. We do not receive or store your Google password.

3.How we use this information

We use the information received from Google to:

• sign you in and recognise you on return visits;
• display your name and profile picture while you are signed in;
• control access to applications, or parts of them, that are limited to particular groups or events; and
• maintain the security of the service, prevent misuse and diagnose sign-in problems.

We do not sell Google user data, use it for advertising, or use it to train or fine-tune machine learning models. We will not use it for any purpose not described in this policy without first updating this policy and, where required, obtaining your consent.

4.Storage, retention and deletion

Information received from Google is stored in AIML's Google Cloud environment in the australia-southeast1 (Sydney, Australia) region. It is encrypted in transit and at rest. Access is restricted to authorised AIML staff who require it to operate and secure the service.

You may ask us to delete your account and the information we hold about you at any time by writing to admins@aiml.team. Deletion requests are actioned within 30 days, except where we are required by law to retain particular records.

5.Disclosure to third parties

We do not disclose Google user data to third parties, except:

• to Google, which processes your sign-in as the identity provider in accordance with the Google Privacy Policy, and which provides the cloud infrastructure on which our applications operate under contract to AIML; and
• where disclosure is required by law, regulation or a valid legal process, or is necessary to protect the rights, property or safety of AIML, our users or others.

6.Google API Services User Data Policy

AIML's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

7.Your rights and choices

Adelaide University handles personal information in accordance with the Australian Privacy Principles in the Privacy Act 1988 (Cth). In relation to our applications you may:

• Revoke access. Withdraw an application's access to your Google account at any time from your Google Account permissions page. You will be unable to sign in to that application until you grant access again.
• Access and correction. Request a copy of the information we hold about you, or ask us to correct it, by writing to admins@aiml.team.
• Deletion. Request deletion of your account and associated information as described in section 4.
• Complaints. Raise a concern with us first, using the details in section 9, so that we can seek to resolve it. You may also contact the University Privacy Officer at privacy@adelaide.edu.au, or the Office of the Australian Information Commissioner.

8.Changes to this policy

If the way our applications use Google user data changes, we will publish a revised policy at this address before the change takes effect and update the “Last reviewed” date shown above.

9.Contact